Step 4

Submit your Portfolio for Evaluation.

When your portfolio for a competency set is complete, follow the directions under LiveText and CARs to upload your CAR and request an evaluation of your portfolio.  During this time, you cannot edit or add additional documentation unless the portfolio evaluators request a revision.

Two evaluators review each portfolio.  The evaluators are librarians with expertise in that competency set.  To become an evaluator, a librarian must submit their resume for review.  Portfolio evaluators assess your portfolio based on your personal learning statement and your responses to each competency.  Portfolio evaluators may:

  • approve your portfolio as successfully achieving the competency set
  • ask for additional information or documentation
  • determine that your portfolio does not demonstrate satisfactory achievement of the competency set and suggest that you take an approved LSSC course

The evaluators conduct their evaluation by assessing each competency in a competency set individually.  The rubric they use is the competency itself.  For each competency, they rate your documentation as:

  • Met
  • Partially met
  • Not met

There are a different number of competencies in the different competency sets, ranging from eight in Cataloging and Classification to 16 in Supervision and Management.  In order to achieve a competency set, you must “fully meet” 70% of the competencies in a competency set, 30% can be” partially met,” and no competencies can be “not met.”  If one evaluator rates your work as “fully met” and another rates it as “partially met,” you receive “fully met” credit for that competency.  If both evaluators rate your responses as “partially met” or if one evaluator rates your documentation as “not met,” then you will be asked to submit additional information.  You have one opportunity to submit additional information.

LSSC strives to complete the initial evaluation within 30 days; however, sometimes this review  takes longer if evaluators are busy with other duties.  The evaluators will provide feedback to you through the ALA-APA office, which will notify you of the result.  If the evaluators request additional information, the office will give you specific information on what type of information to provide.  You shouldsubmit additional information within a month of being requested to do so.  You do not have to submit additional information on any competency you have already met. 

Typical Mistakes and Tips for a successful portfolio 

  • Address ALL competencies in a competency set to the best of your ability.  While 30% can be only partially met, you do not know which competencies the evaluators will assess as fully met and which partially.  Aim to fully meet 100% of the competencies. 
  • Communication skills are important in library service, so portfolio evaluators will review the quality of your spelling, grammar, punctuation, and how well you communicate your ideas.  There is no excuse for submitting portfolio documentation with mistakes that spellcheck would capture and correct.
  • Keep your narrative documentation to fewer than three pages.  Many successful narratives are under 2 pages.  If you know the content, you should be able to explain it concisely.
  • Ask a friend or mentor to review your portfolio before you submit it official.  This is another reason to keep it on your own computer so you can easily share it without providing access to your CAR on the LiveText system.